149-24 - REQUEST FOR PROPOSAL
REQUEST FOR PROPOSAL
Town of Francesville, Pulaski County, INDIANA
In order to assure compliance with the Indiana Office of Community and Rural Affairs (OCRA) and related requirements regarding competitive negotiation of grant administration services, The Town of Francesville is seeking Proposals for the provision of the services described below relating to the administration of a water improvement project with financial assistance from the CDBG Wastewater Drinking Water Program.
Description of Services Needed
The Town of Francesville has been awarded grant funds through the Indiana Office of Community and Rural Affairs Wastewater Drinking Water Program, grant administration and environmental review and labor standard services are needed to administer the grant.
Type of Contract
The Town of Francesville will execute a firm, fixed-price type of contract for these services that is contingent on the final commitment of grant funding. All services will be delivered for the agreed upon price.
Federal Requirements
Prospective offerors should note the successful proposer must meet the following terms and conditions:
1. 24 CFR Part 85.36.
2. Title VI of the Civil Rights Act of 1964.
3. Conflict of Interest (24 CFR Part 570).
4. Access to records.
5. Executive Order 11246 - Equal Employment Opportunity
6. Executive Order 12138 - Women Business Enterprise Policy.
7. Architectural Barrier Act of 1968.
8. Age Discrimination Act of 1975.
9. Section 3 Clause - Housing and Urban Development Act of 1968.
10. Section 504 - Rehabilitation Act of 1973.
11. Retention and Custodial Requirements (24 CFR Part 85.42).
12. Executive Order 11063.
13. Affirmative Action Program / Plan.
14. Davis Bacon and Related Acts.
Proposal Content
The proposal should include the following:
1. A description of expertise, experience and resources directly relevant and available for the proposed project.
2. A list of similar projects previously completed.
3. A list of references.
4. Resumes of professional staff members that will work on this project.
5. Name of person to be in charge of the project.
6. Description of scope of services as per “Description of Services Needed” and proposed prices as per “Type of Contract”.
7. A project timeline.
8. Proposed Fee for Providing Services
The proposal shall also provide the following information: name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation.
Award of Contract
Proposal Evaluation criteria shall include:
1. Firm’s history and resource capabilities to perform required services. (10 Points)
2. Evaluation of assigned personnel. (10 Points)
3. Related Experience. (10 Points)
4. Financial Management and Cost Allocation experience and results. (10 Points)
5. Familiarity with local experience and results. (10 Points)
6. Ability to relate to project. (10 Points)
7. Analysis of narrative statement. (10 Points)
8. Reference check. (10 Points)
9. Price comparison. (10 Points)
If you are interested in providing the required services, please note that three (3) copies of the Proposal of each prospective organization must be received by the Town of Francesville, 100 N. Brooks Street, Francesville, Indiana 47946 no later than 12:00 p.m. (Noon) local time on September 27, 2024. Each Proposal will be reviewed for completeness and clarity according to the above criteria. Interviews are expected to be held by October 3, 2024.
The Town may or may not negotiate the fee schedule with one or more offers. The Town reserves the right to reject any and/or all proposals. The Town is an Equal Opportunity Employer. The contract is tentatively scheduled to be awarded by the Town on November 6, 2024. Offerors may desire additional information or clarification regarding the Proposal. If so, please contact Clerk-Treasurer, Cathy Elston, between 9:00 a.m. and 3:00 p.m. local time at (219) 567-9521.
149-24 G 9/11