Winamac Ordinance No. 11 of 2016

AN ORDINANCE ALLOWING FOR THE PREAPPROVED PAYMENT OF CLAIMS FOR THE TOWN OF WINAMAC

Ordinance No. 11 of 2016

WHEREAS, the Town of Winamac, Indiana (the “Town”) fiscal officer receives a wide variety of claims and other expenses prior to the scheduled Town of Winamac Town Council (the “Town Council”) meetings; and 

WHEREAS, the Town fiscal officer is desirous of making payment on certain claims before the scheduled Town Council meetings; and 

WHEREAS, pursuant to Ind. Code § 36-5-4-12, the Town Council may adopt an ordinance allowing certain moneys to be disbursed for lawful town purposes, notwithstanding Ind. Code § 5-11-10, so long as there is prior written approval by the Town Council, or the board having jurisdiction over allowance of the claim. 

NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Winamac, Indiana, that the following Ordinance Allowing For the Preapproved Payment of Claims For the Town of Winamac, Indiana, is adopted as follows:

Section I.

Preapproved Claims 

1. Allowable Claims. The Town fiscal officer, under the auspices and authority of Ind. Code § 36-5-4-12(b), and Ind. Code § 5-11-10-1.6, may make claim payments in advance, upon prior written approval of the Town Council, or the board having jurisdiction over allowance of the claims, of the following types of expenses:

1. Property or services purchased or leased from:

(a) the United States government; or 

(b) an agency or political subdivision of the United States government.

2. License fees or permit fees. 

3. Insurance premiums.

4. Utility payments or utility connection charges. 

5. Federal grant programs, if:

(a) advance funding is not prohibited; and 

(b) the contracting party provides sufficient security for the amount advanced. 

6. Grants of state funds authorized under statute. 

7. Maintenance agreements or service agreements. 

8. Lease agreements or rental agreements. 

9. Principal and interest payments on bonds. 

10. Payroll.

11. State, federal, or county taxes. 

12. Expenses that must be paid because of emergency circumstances. 

13. Expenses described in an ordinance, and duly adopted by the Town Council. 

2. Supporting Documentation. Each payment of expenses under this Ordinance must be supported by a fully itemized invoice or bill and certification by the fiscal officer, as required by Ind. Code § 5-11-10-1.6. 

3. Board Review. The Town Council, or the board having jurisdiction over the allowance of the claim shall review and allow the claim at the body’s or Board’s next regular or special meeting following the preapproved payment of the expense. 

Section II.

Effective Date

This Ordinance shall become effective thirty (30) days after notice of the adoption shall have been published in a paper as described in Indiana Code § 5-3-1-4. 

PASSED AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF WINAMAC, INDIANA, THIS 12th DAY OF SEPTEMBER, 2016. 

THE WINAMAC, INDIANA TOWN COUNCIL 

Tom J. Murray, President Dan Vanaman, Council Member 

Alvin R. Parish, Council Member Judy Heater, Council Member 

James Watkins, Council Member 

ATTEST: Melanie A. Berger, Clerk-Treasurer

171-16 G 09/21